26th Oct 2022
A short report is a type of paper aimed at presenting only the main information on a certain topic without going into many details. If you want to write short reports, you should organize your text in such a way that it takes up no more than a few pages depending on your field. Preparing such report articles may be challenging, especially if you are doing it for the first time. Below, you will find some helpful tips on proper short report format and ways to present your thoughts without making your text too wordy. We have also included a video guide and short report samples for your reference.
The short report is a brief formal document used for informing a specific group of people about something of interest to them. The topic in focus may relate to mass media, publishing, eCommerce, medical industry, and many other spheres. Companies and individuals engaged in business, journalism, and science frequently use brief reports to share information about their products, services, and developments among the masses.
A short report is a written communication on a particular topic. It may be created:
In most cases, a one-page report is enough to spread information among people as efficiently as possible. While writing such a paper, it is important to adhere to a clear and concise outline, so that readers can grasp the essence of the message conveyed. To make a report short, you need to present factual information and support it with poll results, research data, graphs, tablets, etc., without giving your ideas or opinions on the topic. Such an approach works perfectly if you need to shed light on scientific inventions, business offers, new products, etc.
Undoubtedly, short report writing requires constant practice in collecting information, excluding needless details, dividing a text into logical paragraphs, selecting supporting materials, proofreading the report, and presenting it to the audience. You are welcome to watch this video guide on how to write a brief report to avoid possible mistakes at any stage of the writing process.
The main thing to remember about a brief report format is that there are no stringent rules to stick to. Just keep in mind that:
You can use the outline described below as a guideline and customize it based on the details you would like to share with the audience.
A short report should start with a brief summary, where you list the core points of the study or business offers you are going to describe. If you are writing a technical, meeting, progress, or tech report, you should also include the names of participants and mention where the event took place. If you aren’t sure whether your summary is proper, you should read it several times and define whether it can evoke interest in the target audience. Don’t make this part longer than a few sentences.
The next section is called the background. It should be more extensive and include more details about the subject than your summary. Besides, you need to explain to readers why your study is worth paying attention to and whether your research is over or still in progress. It is also advisable to mention how your research differs from the former works on the same subject.
Undoubtedly, you believe that your business work, scientific study, or technological method are important, and you must do everything possible for your audience to understand why. List several reasons why your research can be groundbreaking and how people can use it to their advantage. If you find convincing words to turn readers into advocates of your idea, you will have higher chances of getting financial and promotional support from partners and donors. However, don’t get carried away when describing your goals. The information your share must be complemented by facts. Moreover, try to formulate your goals in 3-4 lines.
As the name implies, here, you need to summarize the information about the analyzed data and the things you’ve found out in the process. Though it is necessary to keep the text short, you shouldn’t omit your innovative ideas and any data you deem necessary for the audience to know. In conclusion, you can accentuate the importance of your report once again.
Please note that the paper structure may vary based on the report type. Below, we have described the most common ones. These recommendations may come in handy while writing a professional report.
To create a good book report, you need to collect information about the author, the ideas they wanted to express, the genre, the main topics discussed, and even literary critics’ opinions, if available. You can start your search with reading book descriptions on the sources like LibraryThing or Goodreads. Besides, pay attention to interesting quotes and analyze descriptions of characters. As for the structure, there are some general rules to follow:
Technical reports are required in different fields of study. For example, a research team representative can write a report describing the progress or outcomes of technical research. If you need to write a short technical report, we recommend taking 3 preparatory steps:
If you want to summarize the topics discussed and the decisions made at the meeting, you need to write a meeting report. This is a great way to share data with other employees and stakeholders who didn't manage to participate in the event.
When writing a meeting report, you have to:
Compiling a progress report is an obligatory step when working on a project. It helps you figure out whether you are moving in the right direction and when you can deliver a finished product to a client. To prepare a progress report, you may write down major questions and answer them one by one as you’re writing the paper. Stick to the PPP strategy (Progress, Plans, Problems) when choosing questions:
A short progress report consists of an introduction that describes the scope of your current activity, a PPP section, and a conclusion. Every segment of your paper must be clear and straight to the point. The usage of professional jargon and technical language is justified only if you write a progress report related to a narrow-focused field.
Those participating in scientific experiments know that writing a short lab report is no less important than conducting practical tests. With the help of such a paper, you can share your findings with colleagues and people without a solid scientific background.
A typical outline of a short laboratory report includes:
If you are unsure if you’ll manage to write any type of report from scratch, you can download a short report template and use it for practice. If you plan to use a pre-made template and fill it out to save time, you have to double-check that it aligns with your topic and goal. In most cases, all ready-to-use templates require customization.
In case you are pressed for time, order professional short report writing services from our experts. Our team consists of skillful and talented writers ready to help you with any writing task. They have deep knowledge in different spheres, so your report will be interesting to read. We work very quickly so you can get a finished paper in several days or even hours. Besides, our pricing policy is fair and client-oriented.
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